To make selection, point the mouse to the function on the Menu bar and press down on the left button. In order to make a schedule, these items must be completed: o - A Department must be set up, use menu item "Departments" to add, change or delete departments. o - Employees for that Department must be entered, use menu item "Employees" to add, change or delete employees. Once the above is completed: o - Click on "Schedule employees" o - Select the department from the list of departments. The Editor will be displayed for scheduling. To schedule time, point the mouse to any Employee location, press down on the left button (hold it down) and drag a line by moving the mouse. Place the pointer in the center of the line, press the left button (hold it down) and move the line left or right. You may stretch a line representing time worked and push it intothe next or previous day. To stretch an existing line, point to either end, hold down the left button as you move the mouse. If you double click on a line, the line will be deleted. To copy a day schedule for one employee, point to the line and press the right mouse button, a message will show the mouse holding time. Point to any location the same day or other days, press the right button again to duplicate. To pick up another, click on the "Mouse holding time "message to reset and repeat the process. You may duplicate an entire day for all employees to any day that has no time, using Copy on the menu bar. Overtime totals are flagged with a red background. Use scroll bars to switch between days and hours displayed to the screen. If you have more employees than will fit on the screen, use the vertical scroll barto scroll up and down. To monitor time or wages while scheduling, click on the options on the bottom of the screen. In the Department profiles, information is entered that is unique to a Department. A Department may include the entire organization or Departments within the organization. Each Department may have up to 150 Employees. Day Types are Codes and Names that explain an activity for a day, V= Vacation, T= Training etc. For use in Law Enforcement, you could assign A= Am Court or P= Pm Court, to indicate court appearances. In the Editor where worktime is entered, these Day Types can then be assigned. Codes must be a number or an alpha character (except the "W"). Entrees are checked to prevent duplicates. To enter or change a Day Type, you may either point the mouse to the line and press a valid Day Type key or point to the line, click on Daytypes on the menu andpick the Day Type needed. Day Types will appear on Reports. The font that you selected is too wide to print all the information across the paper. Select a font that is smaller or change the paper orientation from portrait to landscape. Use Printer setup to do this. To schedule one employee for the entire week, click on the employee's name. To see the employee's work availability or if the employee is under-age, click on the column to the right of the employee's name. There are two password levels. One for the General Manager and two for the Department Managers. Loosing or forgetting the General Manager's password will results in denied access to any department files. You may delete the need for passwords if you make the General Manager's password blank. A password must be between 5 and 12 characters long. This password will restrict your access to this Department only. If you loose your password, only the General Manager can reinstate your access by giving you a new one. Change your password on a regular basis. Select the Editor starting time so the majority of the employee schedules will be displayed to the screen without having to scroll. To flag daily hours over 8, set daily at 8, weekly at 168. For weekly hours over 40, set weekly at 40 and daily at 24. To flag both daily over 8 and weekly over 40, set daily at 8 and weekly at 40. In a restaurant, Units would be Meals planned and Revenue would be expected sales. The Productivity feature will monitor the Unit/time and the Revenue/time ratio on the bottom of the screen for day and week as you schedule.
